Covid-19 Updates, Risk Assessment, Safe Systems of Work

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Covid-19 client Risk Assessment and amended terms

Update 18-07-2021

As from the 19-07-21 The DVSA have advised, but not insisted on the use of a face covering on lessons but it will still be a mandatary requirement during your Driving Test. This will be discussed and an agreement reached at the start of our lesson.

The purpose of these guidance notes and assessment form is to ensure that both you as my client, and I as your Driving Instructor are fully informed of any health conditions or concerns you/I have regarding personal safety during driving lessons. It is also to ensure any questions you have are answered and necessary planning and equipment are put in place before we commence our driving lessons.

NASP Guidelines (COVID secure) and ADINJC have been used as sources for best practice

If applicable(i.e under 18), please take the time to discuss this document with your family members or those in your household before completing this form to ensure everyone in your home understands the questions and that your answers are accurate. You can complete the form digitally or print/complete and send back – whichever is your preference but must be done prior to resumption of lessons

Please note:

  • You must notify me immediately if you or any member of your immediate household, social circle or work group develop covid-19 symptoms and need to self-isolate.
  • For advice on covid-19 symptoms visit https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/
  • You must not attend any driving lessons or driving tests if you have any covid-19 symptoms.
  • You will not be charged a short notice cancellation fee if the cancellation is due to covid-19. See amended terms.
  • Please advise us immediately by phone call if you are High or Moderate risk as defined by .gov.
  • We will supply PPE(mask and gloves as required)

Clothing and footwear

At the time of writing, it is a requirement that we wear suitable clothing and footwear that minimises the exposure of bare skin however short sleeved shirts are now acceptable. There may be a change to this policy and Standard Operating Procedure, but this is the current guidance regarding clothing and footwear. You will be updated, as and when this guidance changes. May I please request that you ensure you comply with these requirements during your lesson and/or whilst out on your driving test.

Data Protection Statement: All data is held securely by your Driving Instructor. Data will be treated in strictest confidence and will never be disclosed to external third parties or organisations, other than those – such as an NHS Medical or Track & Trace professional – who may require evidence in respect of your responses relating to your health, symptoms and that of your Driving Instructor in relation to Covid-19.

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Covid-19 client Risk Assessment guidance notes

Covid-19 Client Risk Assessment Form

As with everything currently, we are required to take extra additional steps in relation to our health and safety in preparing you for a Driving Lesson or Driving Test environment. I would like you to complete this form to ensure we are doing all we can to be as safe as possible. This will provide us with the information that needs to be in place prior to us commencing to your driving lessons.

Please don’t hesitate to give me a call if you have any questions you might have.

Should you answer ‘YES’ to any of the questions you and I will need to have a chat to agree how this may affect your lesson schedule. Therefore, to allow you and I time for any potential discussion to take place, please complete your form at least 48 hours before your next booked lesson.

After we have started I would ask that you confirm that there are no changes since carrying out the risk assessment the 1st time. If you find you are experiencing any changes to your health, you must please call or text me in between these lessons.

Whilst your Risk Assessment is to make sure you are as safe as possible whilst on your driving lesson, I too will honour this and will advise you prior to any lesson should I find I am either experiencing symptoms of Covid-19 or have been in the presence of someone who has presented symptoms.

We cannot be too cautious and therefore, I urge your honesty whenever you are completing this form and I will extend that same to you.

Thank you for your help and cooperation in completing and submitting your Risk Assessment Form. It is essential and much appreciated.

Lessons

Prior to Your Lesson

As noted above, it is vital you report to me by phone, email, text message or WhatsApp to report any changes to your health in between lessons.

If I don’t hear from you, then I will come for you at your next agreed lesson date and time.

Be sure to review your Risk Assessment once a week and advise me of any changes prior to your lessons. I request you to take responsibility for this. Failure to do so may result in your lesson not going ahead.

We will need to adhere to this process until further notice. Should any advice or guidance change, you will receive updated notes to reflect this.

All these measures are in place to make sure not only that you and I are as safe as possible, whilst continuing to give you the best opportunity to learn and develop your driving skills.

I will attempt to arrive a few minutes early, prior to your lesson start time so please look out for me so we can do and go through all we need to.

I may well greet you outside the car prior to your lesson and – observing physical distancing – we will have a last-minute check that you are well and discuss our plan for your lesson. Please note that parents, guardians and partners etc will not be able to accompany us on our lessons at this time.

Look out for me at your designated lesson time so that we can start. I will be unable to come to your door. Please wear appropriate clothing, allowing the windows to remain open for the duration.

I will have wiped down and sanitised the vehicle prior to you entering the vehicle for your lesson.

If you need to present your Provisional Driving Licence (in the case of your first lesson), I will ask you show it to me. I will not touch it. It may be helpful that if possible, you take a photograph of both sides of your Licence and send it to me prior to your first lesson.

Please ensure you have washed your hands prior to getting into the car we will discuss and agree to the wearing a face covering.

I will in any case, give you hand sanitiser as or before you enter the vehicle.

During Your Lesson

I will not share any printed material with you in the car.

Visual learning will be done in such a way that only I touch the material and if required, I will – if needed – send learning materials digitally to you afterwards.

There will be no sharing of writing material/pens/paper etc.

Covid-19 – amended Terms and Conditions

Your instructor will contact you before each lesson to check:

  • If you or anyone in your household has become unwell or has symptoms of COVID
  • If you believe you may have been in contact with someone showing symptoms
  • If you or anyone in your household have become unwell or are showing symptoms
  • If so please inform your instructor, your lesson will be rescheduled to a later date at no cost.

If your instructor has any of the above they will inform you and reschedule your lesson.

Should you or your instructor show symptoms during the lesson, the lesson may be terminated immediately.